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Add Data Subject

To access Data Subjects screen, click IDENTITIES > CONFIG > DATA SUBJECT tab. This screen lists down all the data subjects created. To add a new data subject, click NEW DATA SUBJECT tab on this screen.

There are three ways in which you can add New Data Subject. These are:

  1. Manual

  2. Upload File with Known Format – Files with Known Format are files that conform to the standard (or sample) format for Data Subjects supported by PK Protect. Format here refers to the sequence of identifiers in the file. XLS, XLSX, and CSV files of Known Format are supported.

  3. Upload File with Unknown Format – Files with Unknown Format may have the identifiers in any sequence. They do not conform to the standard (or sample) format supported by PK Protect. The association between the headers in the file and identifiers is made after the upload. Only CSV files of Unknown format are supported.

Add a New Data Subject Manually

Select the Manual option to provide all the required information manually. Perform the following steps to create a Data subject manually:

  1. Enter the name of the Data Subject in the Data Subject Name text box.

  2. Enter extra information of the Data Subject in the Other Info text box, if any.

  3. Select the Data Group from the Data Group drop-down. This will display the list of Strong Identifier and Identifier Attributes associated with the selected Data Group in the panels below.

  4. Enter the values of the Strong Identifiers. This field will appear only if you are creating the Data Subject manually.

  5. Enter the value of the mandatory Identifiers in the Identifier Attribute list.

  6. Select the value for Obligation from either TRUE or FALSE. Move to Add Obligation section to configure the contents in this screen.

  7. Click Save to save the details added above, else click Cancel.

Add Data Subject via File with Known Format

Select the File with Known Format option to upload the information from the file. Perform the below steps to create the Data Subject by uploading a file.

  1. Select the Data Group from the Data Group drop-down.

  2. To download a sample file, click the Download Sample File button in the bottom of the screen. This file contains the column headers for the selected Data Group based on which you will enter the data.

*Note – The Download Sample File button will be enabled only when you select a Data Group from the Data Group drop-down.

  1. Fill the data in the downloaded sample file as per the specified format and save it on your local machine.
    While uploading the Data Subject information through file, specify the Obligation format as defined below:

    [{"obligationName":"GDPR-Compliant","value":"F"}, {"obligationName": "CCPA-Compliant","value": "T"}]"

    Where ‘T’ stands for True and ‘F’ for false.

  2. Click the Browse button to upload the saved file from your local machine.

*Note – Only xlsx, xls and csv file are allowed.

  1. Click the Upload button. The data for Data Subject will be available on the Data Subjects tab.

Add Data Subject via File with Unknown Format

File with Unknown Format: Select the File with Unknown Format option to upload information from an unknown file format. Perform the below steps to create Data Subject by uploading a file format.

  1. Select the Data Group from the Data Group drop-down.

  2. Create a csv file on your local machine which will contain the details of Data Subject.

 *Note – Only csv file is allowed.

  1. Click the Browse button to search the file from your local machine.

  2. Click the Upload button to the csv file. The uploaded data will appear in the Uploaded Data Subject File Columns panel.

  3. Once the file is uploaded, tag the file columns headers with the Strong Identifiers.

*Note - Identifiers in ‘bold’ are strong Identifiers. Identifiers with ‘*’ are mandatory Identifiers. Identifiers in ‘bold’ with ‘*’ are both strong and mandatory Identifiers.

  1. To tag file columns with the Strong Identifiers, follow the steps below.

    1. Click on the drop-down above of the column headers.

    2. Select the Strong Identifier from the given list.

  2. Click the Save button to save the changes. The saved Data Subjects will be displayed on the Data Subjects tab. To edit the details, click the Pen icon in the Actions column. To view details of Data Groups, click the Eye icon in the Actions column.

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