Once the DSAR task has been executed successfully, the report either gets generated or erased as per the options specified in Data Subject Search screen. The status of Data Subject in RoA Status and RtE Status screen gets updated from Incoming to Review Pending state.
To view the report for a selected Data Subject, click IDENTITIES > DSAR > ROA STATUS/RTE STATUS. Once the related screen opens, move to Data column of that selected data subject to see the report options available against it.
Perform the following steps to view the report for selected Data Subject.
Click on the Generate Report hyperlink in Data column.
Select the File Type from the given option. Click Generate button.
The status of the Data Subject Name in the Data column will change from Generate Report to Download Report.
Click on Download Report to download the report consisting of the results. This automatically downloads the zipped report in chosen file type on the Downloads folder of the local PC.
The Final report will provide the scanned results.
The report consists sensitive information for the Data Subject. The top header displays the Data Subject name and the time on which the scanned results were generated. It also displays the name of the person by whom the report was generated.
The middle header displays the Group Details such as, group name, group rule and the Identifier details. The latter part of the report shows the connections details, and the table consists of the Identifier details.
After thorough analysis of the report, the DPO can approve or reject the RoA/RtE request raised for any data subject by the End User. The approval or rejection status can be seen in RoA and RtE Status screen.
The Submit Status column in RoA and RtE Status screen will display the status of each Data Subject as well the other information such as, Data Subject Name, Source of DSAR, Submit Status, Start Date, Retrieved Date, Submitted Date, and Actions.
There are four buttons through which the Submit Status of the Data Subject changes in RoA and RtE Status screen.
Revoke Approval: Check the checkbox available with the Data Subject name and click Revoke Approval button, if you want to disapprove the approval given earlier. The functionality of this button will change the Submit Status of the Data Subject from Approved to Review Pending.
Approve: Check the checkbox available with the Data Subject name and click this button if you want to approve any RoA request. The functionality of this button will change the Submit Status of Data Subject from Review Pending to Approved.
Reject: Check the checkbox available with the Data Subject name and click this button if you want to reject the request. Clicking this button will change the Submit Status of Data Subject from Review Pending to Rejected.
Resubmit: Check the checkbox available with the Data Subject name that is in ‘In Error’ status and click this button to resubmit that request. Clicking this button will change the Submit Status of Data Subject from In Error to Incoming.
Based on the approval and rejection, the Submit Status of Data Subject is updated. Following are the status displayed in RoA and RtE Status screen, upon performing any step:
Incoming/InProgress: If status is Incoming, it means the Data Subject is scheduled for processing and next step is to create DSAR task related to it and schedule it in the scheduler to proceed ahead. When the scheduled task gets executed or DSAR RoA request is scheduled for immediate execution, the status of Data Subject will automatically change to InProgress state.
Approved: For RoA, the status of the Data Subject will change to Approved in Submit Status column, once DPO has approve the request by clicking Approve button. The Review Pending status will change to Approved once it has been approved by DPO.
For RtE, once DPO has approved the request, you can schedule task for erasure type. If DPO has not approved the request, the steps can still be performed but the data will not be erased or masked with approval.
Rejected: The status of the Data Subject will change to Rejected, once DPO has rejected the request by clicking the Reject button.
Review Pending With Error(s): If status is Review Pending With Error(s), corresponding to any Data Subject, it means that while scanning, few of the columns in the scanned table throwed an error due to which the status in the Submit Status column changes to Review Pending With Error(s).
The final report will display the list of all error logs for the selected connection. It will display the name of the database, schema, and table name.
In Error: If the status is In Error, corresponding to any Data Subject, it means that while scanning, the tables throwed an error due to which the Submit Status of the Data Subject changes to In Error.
Review Pending: If status is Review Pending, it means DPO must review the data after report has been generated. Once reviewed, they can approve or reject it.
Masked: If the status is Masked, it means that the data of selected Data Subject has been encrypted using selected protection option while creating DSAR task for erasure.
No Data: If the status is No Data, it means that no data was found in the target database when scanning was completed.
Erased: If the status is Erased, it means that the data of selected Data Subject has been deleted from the target database under RtE.