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MacOS: Smartkeys

A Smartkey is a collection of encryption keys and a corresponding access control list of who can use them.  Smartkeys can be applied to one or more files and are a replacement for passwords and traditional PKI.  Data is encrypted at the file level using a Smartkey according to the organization's security policy. This data can be used, shared or stored in a variety of places including network drives, e-mail, cloud storage, etc.

Viewing Your Smartkeys

Top Menu for Smartcrypt is clicked with menu option shown

To view the Smartkeys associated with your Smartcrypt account, navigate to the Smartcrypt icon at the top right of the menu bar and click it. A pop-up menu will appear. Scroll down to Preferences and select it.

Smartcrypt Preferences shown with emphasis on smartkey tab

A new menu will appear showing new navigation options. Choose the Smartkeys tab in the upper menu.

Specific Smartkey is shown in the image with details

Here, you can view the Smartkeys associated with this Smartcrypt account. You can also choose to add new Smartkeys in this menu.

Creating New Smartkeys

Smartcrypt menu is shown with emphasis on preferences menu option

To create a new Smartkey, navigate to the Smartcrypt icon in the top right of the menu bar. Select it and scroll down to Preferences.

Preferences table of smartkeys is shown

Select the Smartkeys tab at the top of the menu.

Navigate to the bottom of the Smartkeys menu and select the + icon.

Key Name Prompt is shown

Create a new name for the key and enter it in Key Name. Select OK when done creating the Smartkey name.

New smartkey is shown in the smartkeys preferences

The new Smartkey will then appear in the Smartkeys menu as shown in the picture to the left. This menu shows all the Smartkeys created on this Smartcrypt account.

Encrypting with Smartkeys

Right click on a file with encrypt with smartcrypt

To encrypt a file with a Smartkey, choose the file you wish to encrypt and right click. This will produce a pop-up menu in which you should scroll down and select Smartcrypt: Create Archive.

Encryption preferences is shown to end user

This will open up a menu displaying various encryption methods. Deselect everything, but the Smartkey you wish to use. Then select OK.

Success Notification is shown to the end user

A pop-up menu will appear in the top right corner of the screen indicating that the file has now been encrypted.

New Encrypted Archive is shown to the end user

The newly encrypted file is now displayed.

Assigning Smartkeys

Top Smartcrypt Menu is clicked

By assigning Smartkeys to recipients, you can control who views an encrypted file. Navigate to the Smartcrypt icon at the top right corner of the menu bar. Select Preferences.

Smartkey preferences tab is shown

Select Smartkeys at the top of the menu. Then select the Smartkey you wish to assign (in this case, we will select Smartkey Test1) and then select the + at the bottom of the screen in the right menu column.

Key name prompt is shown to end users

You will then be prompted to add an email. The email you entered will be sent the Smartkey and given access to the document you have encrypted when they use this Smartkey. Enter the proper email and select OK.

Smartkey preferences options for columns shown

In this menu, you can now see the Smartkeys that have been created. There is a checkbox located next to each name and email listed in the right menu. By selecting this checkbox, you give the Smartkey to the email recipient, therefore giving them access to the encrypted file you sent. By unchecking this box, you revoke access for the email recipient to view the encrypted file.

Changing the Default Smartkey

Smartkey preferences is shown with default key that can be changed

To change the default Smartkey on your Smartcrypt account, navigate the the Security tab of the menu. Under Enable Smartkeys, there is a drop down menu next to Default. By clicking the drop down menu, you can switch the default Smartkey.

Default Smartkey Changed from the end user

In this example, I chose to change my default Smartkey to Test1. After making this selection, the new default Smartkey is changed.
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